Receptionist

Location: Hong Kong

General Summary:

The Receptionist will be responsible for providing clerical support for the Sr. HR & Office Manager and Sr. Client Development Manager. Support will cover a variety of tasks with the main objective to ensure efficient business operations.

Essential Duties and Responsibilities:

Administrative

• Greet and welcome clients and visitors in a professional manner
• Answer and direct incoming calls to the appropriate person 
• Sort and distribute incoming mail and packages
• Coordinate and book meeting rooms/equipment
• Assist in AV equipment set-up in conference rooms if needed
• Assist in handling catering and set up requirements of office events, parties and functions
• Assist with administrative tasks, such as data entry, filing, record-keeping, reimbursement and payment record
• Ensure the office is tidy and presentable at all times
• Work with WL team in relation to office services and supplies
• Handle other ad hoc duties and special projects as required

HR

• Coordinate new hire documents, visa application and ensure all necessary paperwork is completed
• Coordinate with IT and office support on arranging offices or workstations for new hire employees.  Prepare orientation schedules and assembly of new hire information packets for new hires
• Assist in employee secondment arrangement and new staff onboarding
• Assist in office training program
• Handle confidential information with discretion

Marketing

• Update Asia marketing collaterals and attorneys CVs under the direction of the Business Development Managers and/or Directors
• Maintain Asia contacts lists 
• Provide logistical support for all types of in-person and virtual marketing events. 
• Provide assistance on translation 
• Assist with blog and WeChat posts 
• Assist with formatting of documents

Knowledge, Skills and Competencies:

• Experience in a law firm or a professional services organization preferred but not essential
• Strong computer skills, including web-based research, MS Word, PowerPoint and Excel
• Effective communication skills, both in person and via phone or email
• The ability to collaborate with all levels of the organization and peers
• The ability to prioritize multiple support requests 

Educational Qualifications/Job Experience Requirements:

• Bachelor degree or equivalent
• Fluent in English and Mandarin Chinese, written and spoken